BidStation 1.3.5 update notice.

Our latest patches are now available for BidStation under version number 1.3.5.

The updates are available by downloading the latest BidStation installer file or, if you already have BidStation installed, you can use the Check for Updates tool under the Help menu to automagically download and update your BidStation.

Changelog for BidStation 1.3.5 Update Release

  1. Minor updates to User Guide
  2. Fixed import and export issue that was occurring with Excel files where descriptions were being truncated at 256 characters. This issue was caused by a bug that exists between MS Access and MS Excel data import/export.  We have programmatically addressed this so that it is no longer impacting users when importing and exporting with Excel files.
  3. Check for duplicate Receipt Tags.  Recently we became aware of an issue that caused Other Bid entries to be listed multiple times on a bidder’s invoice, even though only one entry was made.  This was caused by using duplicate Receipt Tag labels.  Our user guide and instructional videos suggest using unique values in the label, but now BidStation will warn the user if they attempt to use the same label twice. For example, “Raffle Ticket” might be used as a label more than one time to allow entry for single raffle ticket purchase and for a set of 3 raffle tickets purchase. If Raffle Ticket alone is used twice for the label, BidStation will alert user that duplicates are not allowed and will not save the tag until it is updated.  We recommend using descriptive labels e.g., “Raffle Ticket x1 @$10” and “Raffle Ticket x3 @$20” as this not only makes it easier to input the Other Bids but also makes invoices more accurate in how they display the purchases.

If you need a refresher on how to update, watch the short video demonstration on how this feature works here: https://www.goauctionzoom.com/project/updating-software-using-check-updates/

We’ve also recently updated our Support page and hope you find it to be easier to navigate to the information and support answers you need.  New to the support offerings is an FAQ page.
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BidStation FAQ

Yes.  Items, Attendees and Winning Bids can easily be exported as Excel files or CSV files. See the user guide under BidStation’s Help menu for details or visit the support videos page to watch a guided tutorial.

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Yes, and most BidStation users do this. Detailed instructions are outlined the guide, located under the Help menu of BidStation. The Excel spreadsheet used for import must match the headers. CSV can also be imported.

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Yes.  Simply export winning bids and the data will be in Excel format ready for formatting in PowerPoint or other similar systems for displaying winning bid information. For details, see user guide or watch the video tutorial.

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PayStation FAQ

Net funds are typically transferred the day following payment approval and typically arrive in the organization’s account by the next day (business days). If your organization is also using our online registrations, they will follow the same schedule as above.

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Make a list of all the bidders in the group and divide the total bid by the number of bidders. From here, you may either create copies of the item won by the group so that each member can have their share of the winning bid entered against each duplicate copy of the item, or, create a receipt tag in Other bids with a label such as “Split Pay”.  Then enter the first bidder’s portion as a winning bid on the item and each subsequent bidder’s portion as an other bid.

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This is an emergency backup that is made in real time, in the background, as you use PayStation. When you set the location of the shadow backup folder, we recommend that it be on a removable drive, in case the computer crashes.  This way you will have a backup on the removable drive for data recovery.

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