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Review these 6 tips before your next auction.

Review these 6 tips before your next auction.

by Leo Birch | Oct 16, 2017 | Auction Tips, Fundraising Tips, How to run a Fundraiser, How to run an Auction, Software Updates | 0 comments

Fall is a busy time for many of our clients as they move from planning and preparing for the annual auction into getting back into BidStation and PayStation for running it.  Whether this is your first time taking on the auction challenge or you’re a seasoned veteran,...
BidStation 1.3.6 Update

BidStation 1.3.6 Update

by AuctionZoom Admin | May 25, 2017 | Company News, Software Updates | 0 comments

BidStation 1.3.6 update is now available We’ve addressed an issue that may affect some users when entering winning bids using the bidder name look up feature.  Please use the Check for Update tool under the Help menu in BidStation to apply the update patches or...
BidStation 1.3.5 update now available

BidStation 1.3.5 update now available

by Leo Birch | May 20, 2017 | Company News, Software Updates | 0 comments

Our latest patches are now available for BidStation under version number 1.3.5. The updates are available by downloading the latest BidStation installer file or, if you already have BidStation installed, you can use the Check for Updates tool under the Help menu to...
The one thing you must do before your next auction event!

The one thing you must do before your next auction event!

by Leo Birch | Mar 14, 2017 | Company News, Software Updates | 0 comments

Get the latest updates for BidStation & PayStation. (check for updates won’t work for this one.) Don’t wait! Update!  We’ve added some fixes and made performance and functionality improvements to both BidStation and PayStation.  But this time,...
PayStation v4.1.0 Update – Release Notes

PayStation v4.1.0 Update – Release Notes

by Leo Birch | Jun 27, 2016 | Company News, Software Updates | 0 comments

PayStation is part of our auction software solution for nonprofits and fundraisers. It’s built for churches, schools, charities, and other non-profit organizations to run silent auctions efficiently and affordably. See all of our auction solutions here. Here’s...
BidStation v1.3 Update – Release Notes

BidStation v1.3 Update – Release Notes

by Leo Birch | Jun 14, 2016 | Company News, Software Updates |

BidStation is part of our streamlined auction software solution for nonprofits and fundraisers — designed for churches, schools, charities, and other non-profit organisations to run silent auctions efficiently and affordably. See all of our best auction software...

Recent Posts

  • Review these 6 tips before your next auction.
  • Wisely Benefit Auctions Rocks Rotary LobsterFest
  • BidStation 1.3.6 Update
  • BidStation 1.3.5 update now available
  • The one thing you must do before your next auction event!

Categories

  • Auction Tips
  • Company News
  • FAQ
  • Fundraising Tips
  • How to run a Fundraiser
  • How to run an Auction
  • Software Updates

Testimonials

Using AuctionZoom was one of the best decisions we made...  
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Using AuctionZoom was one of the best decisions we made in taking our fundraising event to the next level. It is super easy to use and made everything from reservations to auction to reports more efficient.

...read more...
Charlene Dew   
Using AuctionZoom was one of the best decisions we made...  
Charlene Dew   
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Using AuctionZoom was one of the best decisions we made in taking our fundraising event to the next level. It is super easy to use and made everything from reservations to auction to reports more efficient. John is super to work with and very knowledgeable. I highly recommend John Foster and AuctionZoom.

Big Brothers Big Sisters of Oklahoma

PayStation made a world of difference in many ways.  
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PayStation has made our lives so much easier!! No longer do we spend hours at the end of a long event cashing out or trying to track down guests for payment.

...read more...
Deborah Wallace   
PayStation made a world of difference in many ways.  
Deborah Wallace   
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PayStation has made our lives so much easier!! No longer do we spend hours at the end of a long event cashing out or trying to track down guests for payment. We are so pleased to offer PayStation to our clients as part of our total event planning service because it makes every aspect of the registration and cash out procedures so simple and straight forward.

The Finer Details is a Vancouver event planning company which specializes in organizing memorable occasions in particular, fundraising events. Our fundraisers often consist of live and silent auctions, balloon bursts and several other different ways to generate revenue for our clients. We were looking for a way to streamline our operations.

This year we decided to trial PayStation at one of our fundraising events to see if it would raise the overall level of service and accounting accuracy to our clients and their guests. To our delight, PayStation made a world of difference in many ways. It drastically reduced the amount of people lining up to check out at the end of the night which made our clients very happy. They didn’t have to worry about their guests waiting around to “donate” and allowed them to spend more time networking.

PayStation has also been very popular with our registration staff and volunteers. It has eliminated any kind of disarray when registering guests and made finalizing payments quick and easy. It is an effortless way of collecting and recording all of the relevant information regarding the guest and their payment method. It also gives our clients peace of mind because they have all the information digitally recorded in one place to refer to at any time.

I highly recommend PayStation and suggest you give it a try if you are looking for a reliable, easy and efficient way of collecting payment information for you next event!

...I must say that this has been a very simple and enjoyable learning experience.  
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We were referred to you by another customer, and I must say that this has been a very simple and enjoyable learning experience. We did your tutorials on line,

...read more...
Jennifer Laudette   
...I must say that this has been a very simple and enjoyable learning experience.  
Jennifer Laudette   
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We were referred to you by another customer, and I must say that this has been a very simple and enjoyable learning experience. We did your tutorials on line, called many, many times. And they always answered the phone and our questions.
We had a few hiccups, mostly on our end, which were rectified and are preventable with more training and experience on the software.
Thank you for all of your help and we are excited to see how well we do with our next event.

We could not be happier and the support we received was beyond our expectations.  
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The BidStation and Paystation systems helped us tremendously with the check-in and check-out procedures (no lines!) as well as processing payments for our silent auction,

...read more...
Michelle Mundy   
We could not be happier and the support we received was beyond our expectations.  
Michelle Mundy   
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The BidStation and Paystation systems helped us tremendously with the check-in and check-out procedures (no lines!) as well as processing payments for our silent auction, live auction, paddle raise, raffle, and drink sales. We could not be happier and the support we received was beyond our expectations.

Offers superior customer service...  
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Our annual fundraising event has grown beyond paper tickets and simple cash counts; we now require secure credit card management with online ticketing. We researched the features and pricing of many popular online and stand-alone applications with the key objectives of finding:
• An affordable,

...read more...
Celebrate Western Event Committee   
Offers superior customer service...  
Celebrate Western Event Committee   
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Our annual fundraising event has grown beyond paper tickets and simple cash counts; we now require secure credit card management with online ticketing. We researched the features and pricing of many popular online and stand-alone applications with the key objectives of finding:
• An affordable, Canadian software solution
• Reliable support
• A reputable merchant bank that kept our funds in Canada

We found all three answers in AuctionZoom, a perfect match for our needs and with spectacular support.

BidStation auction management software allows us to manage attendees and donations on a whole new level of data accuracy, and enables all committees to share the same information without duplicating volunteer efforts. We have benefited from AuctionZoom's extensive in-house auction experience to improve our event practices and have taken advantage of ways to tailor the software features to our specific needs, including the implementation of merchandise pre-sales online.

PayStation continues to improve our door processes to speed guests into the event, simply swiping their credit card on the way in to facilitate an invoice for their charges on the way home. The bonus is we also get clear and reliable next-day payment and reconciliation tools for our volunteers!

Another great feature from AuctionZoom is the choice of vetted merchant banks for the ticketing cycle - from taking guest orders to payment reconciliation. Auction Zoom offers partners that deliver all-in-one merchant services designed to work with the software for a competitive fee, taking the guesswork out of keeping our event payment processes secure. While there are many service choices on the market making promises with fine print, we always get excellent, coordinated account support for our transactions and reports, including prompt deposit of our event proceeds.

We have been so impressed by AuctionZoom’s steadfast support of our event that we took the leap to live ticketing from our own website using online forms, knowing we could count on their creative and timely assistance. This mini-site provides our guests with links to buy event tickets, make donations, and learn about our event; the site then allows our committee to work with live data and import information into BidStation to prepare for guests well in advance of the actual event.

Superior customer service, constructive solutions, and tools that work enabled our committee to create a great evening focused on the guest experience first and while improving the efficiency of the overall event administration.

... there were no hiccups and things went very smoothly.  
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After a few years watching the chaos of auction checkout, I was ready for a new solution. Thankfully, I found BidStation/Paystation. I was a bit concerned because we purchased the program with our auction only one week away.

...read more...
Janet G.   
... there were no hiccups and things went very smoothly.  
Janet G.   
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After a few years watching the chaos of auction checkout, I was ready for a new solution. Thankfully, I found BidStation/Paystation. I was a bit concerned because we purchased the program with our auction only one week away. However, the program was easy to use. Once the auction day arrived, there were no hiccups and things went very smoothly. I am happy we were able to deliver a seamless experience for our attendees.

I came across BidStation and PayStation and was so happy that I did!  
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Being new to the Development field, I was taking training after training trying to make sure that I was up to date and well versed on how to run a successful event.

...read more...
Nikki Ramirez   
I came across BidStation and PayStation and was so happy that I did!  
Nikki Ramirez   
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Being new to the Development field, I was taking training after training trying to make sure that I was up to date and well versed on how to run a successful event. While taking a training, I came across BidStation and PayStation and was so happy that I did!
Checkout has been reported to be a frustration every year at our event. Between our live ask, silent auction, and raffle items there are a lot of moving parts. Bid Station and PayStation not only created amazing structure for all of our moving parts, it allowed people to leave the event without checking out which almost eradicated the lines at the end of the evening. The pre-registration of the credit cards helped people to spend more which in turn, increased our numbers. Not only were our guests pleased with the ease of the software, they also were elated knowing that the credit cards were encrypted for their protection.

After the event was over, donation tracking was a breeze. I was able to have numbers for the silent auction, live ask and raffle prizes immediately. This software is also able to function off-line which was perfect for our remote garden location.
Learning the software was seamless as well! John created quick tutorials that covered every part of the set up process. When I had any questions, they were answered almost instantly and thoroughly. John was open to communication via phone, email, and text. He believes in the software and wants nothing more for us to be successful in it use.

Thank you John for all of your help and patience through this process!

The results were amazing.  
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Every spring our organization hosts a large outdoor fundraising event on a remote ranch. We typically have around 900 guests and the event is held in a tent.

...read more...
Jennifer Ennis   
The results were amazing.  
Jennifer Ennis   
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Every spring our organization hosts a large outdoor fundraising event on a remote ranch. We typically have around 900 guests and the event is held in a tent. There is no internet access at the site and lighting and power connections are limited.

I approached AuctionZoom because we were looking for an innovative way to approach the checkout process during our event. Checkout has been a major stumbling block for us due to the number of guests and the over 150 auction items available for bidding in the live and silent auctions.

AuctionZoom provided a workable and affordable solution for our dilemma. Their software did not require an internet connection and we were able to network several computers together. These capabilities allowed us to streamline our process for the benefit of both our guests and our volunteers.

In addition, by offering our guests the Express Pay option we were able to dramatically decrease the number of guests in line to check out at the end of the night. The results were amazing. People were happy and seemed more open to bidding on items as they know there wasn’t going to be a wait at the end of the night.

However the best feature of AuctionZoom is their customer service. In the weeks leading up to the event they helped us think through our process, reached out the day before to make sure we felt confident and were there the day after to help with payment processing and closeout.

I would definitely recommend AuctionZoom to anyone seeking to manage their charity auctions in an organized and professional manner.

Great software and support!  
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Great software and support! Our major fundraiser has been stream-lined with the use of AuctionZoom software. The nightmare of guest registration, payments, auction management and the checkout process is a thing of the past.

...read more...
Adam Perez   
Great software and support!  
Adam Perez   
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Great software and support! Our major fundraiser has been stream-lined with the use of AuctionZoom software. The nightmare of guest registration, payments, auction management and the checkout process is a thing of the past. All of these processes have been made fool proof. Our regular guests have commented on the ease of their experience. No lines, no confusion!
John Foster of Auction Zoom has been AMAZING at helping me to navigate the software system over the years. He is VERY knowledgeable and has a wonderful personality.

It’s amazing what the software does on the day of the event.  
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It’s amazing what the software does on the day of the event. Things went very smooth Saturday. We learn from every auction and then implement changes and the next auction goes better and better!!!

...read more...
Carol Jacobson   
It’s amazing what the software does on the day of the event.  
Carol Jacobson   
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It’s amazing what the software does on the day of the event. Things went very smooth Saturday. We learn from every auction and then implement changes and the next auction goes better and better!!!

Also, with your guidance and some of the tutorials I grow more and more confident with backups and restores. The software is very forgiving and it gets easier and easier to manipulate the data. This go around using the Excel spreadsheets was just dreamy!! So easy to make changes and then just import and VOILA!!!

We’re verifying purchases against invoices and I should be able to close out the auction today. The anxiety levels are so much lower than in years past.

THANK YOU THANK YOU THANK YOU!!!!!!!!!!!!!!!!!!!!!!!!!!! To you and your team.

I wouldn’t think of using another solution...  
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Your service has been impeccable and the software has been extremely easy to use, bug free and very intuitive. I wouldn’t think of using another solution the next time I have an event to host.

...read more...
Cam McClean   
I wouldn’t think of using another solution...  
Cam McClean   
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Your service has been impeccable and the software has been extremely easy to use, bug free and very intuitive. I wouldn’t think of using another solution the next time I have an event to host.

...we once again had a successful auction event with 'no checkout lines'...  
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I just wanted to check in with you to tell you that we once again had a successful auction event with "no checkout lines" because of having found you and your software.

...read more...
Jody Eccleston   
...we once again had a successful auction event with 'no checkout lines'...  
Jody Eccleston   
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I just wanted to check in with you to tell you that we once again had a successful auction event with "no checkout lines" because of having found you and your software.

The fact that I knew that I could reach you at the other end of a phone line if we had had any difficulty truly took off some of the stress of that part of the evening. You didn't hear from me which meant everything went smoothly! I thank you again for that.

Because we have gotten more efficient at collecting "pre-payments" and avoiding the payment lines, it turned out that there were lines to pick up the items won at the auction.

What we appreciated most about working with AuctionZoom was their ability to answer any questions...  
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Youth On Their Own (YOTO) is a dropout prevention agency in Southern Arizona. We support Arizona’s homeless youth to stay in school no matter what obstacles they may face.

...read more...
Douglas “DJ” Plecity   
What we appreciated most about working with AuctionZoom was their ability to answer any questions...  
Douglas “DJ” Plecity   
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Youth On Their Own (YOTO) is a dropout prevention agency in Southern Arizona. We support Arizona’s homeless youth to stay in school no matter what obstacles they may face. For over 30 years, we have supported the high school graduation of this unique demographic by providing financial assistance, basic human needs, and one-on-one guidance. With the help of our supporters and people like John, we have empowered over 16,000 homeless youth to remain in school and pursue opportunities for self-sufficiency.

During the spring of 2016, YOTO held a fundraising event and silent auction during which we utilized AuctionZoom’s programs PayStation and BidStation.

We were pleased with the idea that we could cut down lines and provide fast and accurate results for the auctions that go on at our events. Our first time using the two program auction software BidStation, and PayStation was an overall pleasant experience. We had only a few people working the event and we were able to set up database for over 300 attendees and an auction with over 200 items. John Foster and his team at AuctionZoom streamlined our organization’s live auction and silent auction process and provided an easy way to complete transactions. What we appreciated most about working with AuctionZoom was their ability to answer any questions, walk us through any procedures, and patiently guide YOTO event staff through any confusions. I would definitely recommend BidStation, PayStation, and John Foster to any organization running a silent auction or raffle as we did. Not only is it a well-developed program database, the customer service is excellent.

The execution of our event was flawless!  
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For many years I have coordinated a large auction for The Children’s Heart Network – a local charity. As the auction grew to well over 150 items it became so overwhelming to print display sheets &

...read more...
Samantha Aitken   
The execution of our event was flawless!  
Samantha Aitken   
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For many years I have coordinated a large auction for The Children’s Heart Network – a local charity. As the auction grew to well over 150 items it became so overwhelming to print display sheets & bid sheets as well as to cash guests out at the end of the evening. We purchased both BidStation and PayStation and the execution of our event was flawless! The system is simple to understand, very user friendly and the support from John was outstanding. I am able to analyze the success of our event within minutes of it being over and processing credit cards is a snap. BidStation and PayStation are by far the best applications available in the industry and I cannot imagine doing our event without this system.

One of the best things about AuctionZoom is the customer service.  
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Our event check-in and auction check-out used to take forever. We wanted to improve the process so our guests would check-in quickly and more importantly breeze through the auction check-out and have the last memory of the event a pleasant one.

...read more...
Kathleen Huls   
One of the best things about AuctionZoom is the customer service.  
Kathleen Huls   
Author Picture

Our event check-in and auction check-out used to take forever. We wanted to improve the process so our guests would check-in quickly and more importantly breeze through the auction check-out and have the last memory of the event a pleasant one.

AuctionZoom gave us the solution for both. It’s almost as if they sat down with me and asked exactly what I needed for my event and auction and then developed the software. It’s a complete package with easy import/export, intuitive reports, credit card pre-swiping, express checkout and more.

One of the best things about AuctionZoom is the customer service. Suggestions, questions, and concerns are always responded to quickly and efficiently. John was even available by phone during my event when I had a question and checked in with me after for a post event review. Top notch!

AuctionZoom offers us the tools to efficiently run our event and auction. Thank you!

Kathleen Huls
Community Events Supervisor ~ Tony La Russa’s Animal Rescue Foundation

We have over 500 guests at our annual Gala, and the software worked perfectly!  
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I am SO impressed not only with the PayStation and BidStation software, but the incredible customer service. They are so patient, walking me through my questions and concerns.

...read more...
Pat Maldi, Events and Communications Consultant   
We have over 500 guests at our annual Gala, and the software worked perfectly!  
Pat Maldi, Events and Communications Consultant   
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I am SO impressed not only with the PayStation and BidStation software, but the incredible customer service. They are so patient, walking me through my questions and concerns. We have over 500 guests at our annual Gala, and the software worked perfectly! It's easy to use and intuitive, so that volunteers don't need a whole lot of training. I've used many other systems over the past years, and for us, AuctionZoom provides the most efficient and cost effective solution to a no-lines hassle-free event check out. I'm very grateful to them for all of their efforts on our behalf, and highly recommend this product.


Recent Posts

  • Review these 6 tips before your next auction. October 16, 2017
  • Wisely Benefit Auctions Rocks Rotary LobsterFest June 28, 2017
  • BidStation 1.3.6 Update May 25, 2017
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