Three-Part Narrated Introduction to BidStation and PayStation

Additional notes, instructions or tips.

Just getting started?  Need a refresher?  This series of videos walks through running an auction, from start to finish, using BidStation and PayStation. Watch each segment and you’ll likely have the answers to many questions relating to “How do I…?”.

BidStation FAQ

Make a list of all the bidders in the group and divide the total bid by the number of bidders. From here, you may either create copies of the item won by the group so that each member can have their share of the winning bid entered against each duplicate copy of the item, or, create a receipt tag in Other bids with a label such as “Split Pay”.  Then enter the first bidder’s portion as a winning bid on the item and each subsequent bidder’s portion as an other bid.

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Yes. The program is ready for network sharing and only requires a simple file/folder sharing setup.  It is highly recommended that networks be created as wired gigabit-speed ethernet networks, not wireless (WiFi) to ensure network data speed and reliability.

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The short answer is yes. Any computer with BidStation installed and licensed will be able to browse a local area network (LAN) to access and load a BidStation database file. BidStation’s reliability at your event has at its foundation the fact that it’s built to be local, not hosted in the cloud or on the internet (vulnerable to hacking, connectivity issues, etc.). The longer answer involves asking you to consider what you want to do with multiple users. If you’re thinking of having multiple users working on inputting items and attendees, printing bidsheets, etc., you should ask yourself if this is a good idea. Yes, BidStation supports this type of activity, but in practice we discourage it. Our experience is that it is best practice to have one person in charge of inputting and managing the data, or having one in charge of items and one in charge of attendees. In this scenario, it is not necessary to use a networked file as the data can easily be merged into the event-ready database, when needed.

BEST PRACTICE

Our intended use of BidStation on a multi-user environment is to allow more than to clerking stations to be able to enter bids and other bids at one time. Having multiple bid entry teams will greatly shorten the clerking time required when you have an auction with a large number of auction items and/or other bids (raffle tickets, balloon pops, fund a need, etc.).

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Yes.  Items, Attendees and Winning Bids can easily be exported as Excel files or CSV files. See the user guide under BidStation’s Help menu for details or visit the support videos page to watch a guided tutorial.

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PayStation FAQ

Make a list of all the bidders in the group and divide the total bid by the number of bidders. From here, you may either create copies of the item won by the group so that each member can have their share of the winning bid entered against each duplicate copy of the item, or, create a receipt tag in Other bids with a label such as “Split Pay”.  Then enter the first bidder’s portion as a winning bid on the item and each subsequent bidder’s portion as an other bid.

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Net funds are typically transferred the day following payment approval and typically arrive in the organization’s account by the next day (business days). If your organization is also using our online registrations, they will follow the same schedule as above.

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This is an emergency backup that is made in real time, in the background, as you use PayStation. When you set the location of the shadow backup folder, we recommend that it be on a removable drive, in case the computer crashes.  This way you will have a backup on the removable drive for data recovery.

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